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Help and Support
Need help using Labnodes? Aside from contacting us, please review the information available below.
FAQs
- How do I add publications?
Anytime you see a publications entry form that asks for a PubMed ID (PMID) or a more generic PubMed ID search, you can retrieve and/or search PubMed for indexed publications. Depending on the context, you can use the same search strings that PubMed offers via its website. For example, to restrict your search to an author, you can type in "LastName Initial [au]", where "[au]" restricts your query to author lists. If the form requests a PMID, then enter the appropriate PubMed ID as an integer.
Added on 06/28/2010, last modified on 02/20/2013
- How do I add publications to my member profile?
After you log in, click on "Update my publications" on your member dashboard page; next, use the search function to search PubMed remotely. You can use the same search strings that PubMed offers via its website. For example, to restrict your search to an author, you can type in "LastName Initial [au]", where "[au]" restricts your query to author lists.
Added on 06/28/2010, last modified on 02/20/2013
- How do I change my title
Each member title is assigned on a per-community basis. In short, community chiefs/owners and leaders are the only ones who can change your title for the community in question. Please ask them to make any changes via their community > manage affiliations page.
Added on 03/05/2013
- I created my account with a non-Vanderbilt email address but I cannot log in. Why is this?
If you have an active account, then you should be able to log in. If you are sure you have the correct credentials, please email us.
Added on 02/20/2013
- I have a VUNetID but I cannot login. Why?
If you have an active association with Vanderbilt University and have an active VUNetID, then you should be able to log in. If you are sure you have the right credentials, please email us.
Added on 02/20/2013, last modified on 02/20/2013
- Known Issues
- In Internet Explorer 8 (Windows platform), the Keyword Manager text field has a placeholder value ("Press enter after typing in each tag") that will be unintentionally used (and saved) when a user tabs out of the text field or if they click in and out of the text field.
Solution: Click on the "X" next to the keyword to remove it
Added on 03/25/2013
- In Internet Explorer 8 (Windows platform), the Keyword Manager text field has a placeholder value ("Press enter after typing in each tag") that will be unintentionally used (and saved) when a user tabs out of the text field or if they click in and out of the text field.
- Once I have created an account, may I invite non-Vanderbilt individuals to my workgroups and communities?
Yes! Once you have created a workgroup, or a community has been created for you, you may invite anyone with a valid email address and password.
Added on 02/20/2013, last modified on 02/20/2013
- What can I do from my dashboard?
From your member dashboard you may:
- Update your profile and contact information
- Update your publications
- Go directly to your personal workspace and view any resources that have been shared to you
- Team up and collaborate by creating a private workgroup
- Add resources to your collections
- Manage your delegates
- Add meetings
Added on 02/20/2013
- Who can use Labnodes?
Anyone with a valid VUNetID and password may create an account at Labnodes. This takes less than one minute. Simply click the “Create an account” button on the Labnodes home page. Individuals who do not have a VUNetID may view the public data. They may also be invited to a workgroup by a current user.
Added on 02/20/2013
General Definitions
- What are community roles?
Roles are definitions assigned to users of the system. Currently, there are three roles that are used to discriminate between affiliates of a community:
- Chiefs – A community chief is the owner of the community, and is able to fully manage a community.
- Leaders - Leaders can co-manage a community just as a chief can. This is a useful role for delegating management/administration to responsible parties.
- Members - All other users can be assigned as members, which provide them with minimal community management, but the ability to be part of a community and interact with it in various ways.
Added on 02/20/2013, last modified on 02/20/2013
- What is a collection?
Collections (also called resource collections) are like folders.
Collections help organize resources (records) into "virtual containers" (like folders or directories).
Collections are created in the context of a community and they can be "shared" with multiple communities.
Added on 06/21/2010, last modified on 02/20/2013
- What is a community?
A community is a space defined by a group of people, with its own context. This might be a lab, a core facility, a committee, etc. Labnodes provides a community hierarchy, as shown on http://labnodes.vanderbilt.edu/community/.
There are various community types:
- World - The World community serves as the public space for sharing resources to in a fully-disclosed manner.
- Institution
- Institute
- Department
- Center
- Core Facility
- Laboratory
- Workspace
- Group
- Committee
- Workgroup
Added on 06/18/2010, last modified on 02/20/2013
- What is a contribution?
A contribution is the relationship that exists between a resource and a collection. A resource can be contributed to more than one collection and a collection can have more than one resource. Generically, resources have a primary contribution into a collection. If it is then contributed into a secondary collection, this is called a shared contribution.
Actions available with contributions include:
- Move a resource from one collection to another
- Copy a resource record from one collection to another
- Share a resource to another collection
- Share a resource to a workspace
- Remove a share
- Remove a resource from a collection
A contribution can exist in only one of the following statuses at any point in time:
- Offered - When a resource is first contributed to a collection that does not automatically approve contributions, it is offered and must be accepted by the community chief or leader of the community that owns the collection it is contributed to.
- Active – Resources that have been accepted to a collection and are viewable to those who have access to that collection.
- Removed – Hides a resource from view, but does not delete it.
- Deleted – Permanently deletes a resource from a collection.
- Pending - When a resource is being initially created, but has not been submitted, it remains in the pending state. This is useful for those who wish to collaborate on resource entry before the final submission is made.
Added on 06/21/2010, last modified on 02/20/2013
- What is a member?
A member is a user of the system, generally speaking. However, a member can also be an affiliate of a community as defined by the "member role," which is decided upon by community chiefs or leaders.
A member can have more than one affiliation, i.e. can be affiliated to more than one community. However, they cannot have more than one affiliation to the same community, regardless of the role.
Added on 06/18/2010, last modified on 08/26/2011
- What is a member role?
Roles are definitions assigned to users of the system. Currently, there are three roles that are used to discriminate between affiliates of a community:
- Chiefs - Community chiefs are the owner of the community, and are able to fully manage a community.
- Leaders - Leaders can co-manage a community just as a chief can. This is a useful role for delegating management/administration to responsible parties.
- Members - All other users can be assigned as members, which provides them with minimal community management, but the ability to be part of a community and interact with it in various ways.
Added on 06/19/2010, last modified on 02/20/2013
- What is an affiliation?
An affiliation is the relationship that exists between a user and a community. A user can only be part of a community if he/she has an active affiliation. Affiliations are managed from the community context. For example, community chiefs and leaders (member roles) can manage community affiliations, which allow them to perform the following actions:
- Add an existing user (of Labnodes) to a community, thus creating an affiliation.
- Remove an affiliation, which can be used to remove (but not delete) a user from a community.
- Restore an affiliation, which is used to restore an affiliation to a community.
- Delete an affiliate, which is used to permanently remove a user from a community.
Currently, affiliations cannot be requested by members via the system. They must be created from the community context.
Added on 06/19/2010, last modified on 02/20/2013
- What is a resource?
A resource is a generic term used in Labnodes to describe any number of records. Currently, resources include:
- Antibodies (Monoclonal or Polyclonal)
- Documents (Pages, Services, Protocols)
- Mouse Strains (Genetically-Modified Mouse Strains)
- Vectors (BACs, Plasmids)
In most instances, a resource must exist within the context of a collection, i.e. if you want to add, view, or otherwise manage a resource, it must be done within the context of a collection. The exception is when a resource is shared to another member (via that member’s workspace). In this case, the resource is not within the context of a collection.
Added on 06/21/2010, last modified on 02/20/2013
- What is a subscription?
A subscription is the relationship between a community and a collection.
Each collection has a master community, which "owns" (and is the creator of) the collection. A subscription defines the collection permissions that users have regarding managing the collection and the resources it holds. More than one subscription can exist for each collection, but each must be to a different community (or workgroup).
Overall, it is recommended that only community chiefs and leaders have the ability to manage collections, and in turn their subscriptions. The ability to manage collections and subscriptions is key to resource access within a collection.
Added on 06/21/2010, last modified on 02/20/2013
- What is a workgroup?
A workgroup is a member-defined community, in which the only users who can access the workgroup are those who have been invited by the workgroup creator.
Workgroups are ideal environments to collaborate in small groups and share information confidentially. Since workgroups fall within the user context, they are not viewable by anyone else.
Anyone with an active Labnodes account may create a workgroup.
Added on 06/21/2010, last modified on 02/20/2013
Need additional support?
Please send your questions to labnodes@vanderbilt.edu
